Now is the time to future proof your business
There has never been a better time to future proof your business than now.
As many businesses look to implement change in order to combat COVID-19 including downsizing or transitioning to remote working arrangements, now is a great time to also re-evaluate your business processes.
Perhaps digitisation has been on your mind for some time, but the cost and time implications not to mention the amount of software packages available has proven rather daunting. So, we have comprised a handy list to help get you through the decision process.
Remember Your Why
Sure it is great to have a system that has all the bells and whistles, and we can often get blinded by all the great features on offer, but you need to remember what pain point you are trying to overcome and priorities your features list to suit.
We are often approached by business owners who are;
- Unable to operate their business any longer by spreadsheets
- Unable to make informed business decisions, as their data is not up to date
- Having to manipulate data across multiple systems
- Using applications that offer limited flexibility or customisation
- Are using applications that run on outdated technology and are becoming slow and clunky, or worse still,
- Lack of complete operational visibility across payroll, job, accounts and safety management
While you set some time aside to compile your list, remember to make sure to include your team within these discussions, as they will ultimately be the end user for any product you implement.
There is no need for you to do all the hard work when it comes to software selection. Instead contact your financial advisor, or even ask your competitors and networks what they are using or recommend.
There are also a number of great comparison sites such as Capteria or GetApp that offer product features lists and customer reviews.
Many existing software applications also openly promote partner applications on their website.
Once you have compiled your list of possible applications, you now need to compare their costs.
It is very tempting to use prices to eliminate first round contenders but be aware - cheaper options now may not be cheaper in the long run. Instead compare the costs for the ongoing subscription, initial setup fees, training (onsite and/or off,) and ongoing support offered by the software provider.
Now have a look at your internal costings to roll out the new software. How much direct involvement is required by your team? Do you need to undertake some data cleansing first? Do you need to buy mobile devices, sim cards or additional computers? How will implementing this software impact your day to day operations, customers and suppliers?
Don’t forget to look at the financial advantages that software delivers too, such as an increase in staff productivity, more engagement and connection with your staff, advisers, customers and suppliers, safer work practices, and the availability of accurate information enabling better business decisions.
Think Big – but Start Small
We recommend that you choose a system that offers a lot of modules all within the one platform such as job management, account management, payroll and timekeeping, resource compliance and safety, mobility and digital forms.
However, we also recommend that you implement a staged roll out to your teams. Start by selecting a small team of users, preferably those with some digital experience, that will initially use only a part of the solution and gauge their success. This will help keep the implementation costs and time to a minimum, should the application not suit your business.
Since 1994, Industrial Maintenance & Fabrications Pty Ltd (IMF) have been fabricating steel products for the mining, smelting, construction, environmental, water treatment and associated industries, from their Hunter Valley operations, but in order to remain competitive the company knew they had to go digital. Scott Unwin Managing Director says “through the utilisation of QicWorks, we have seen a vast improvement in efficiencies throughout the business. From a business owners perspective, I have found the reporting side very beneficial, enabling me to track all costs within the business using live data.”
IMF started their QicWorks journey by automating their timekeeping system with the installation of wall mounted tablets within their workshops. These devices were set to kiosk mod, enabling staff to enter a 4 digit pin code to clock in and out against the days jobs. This process change alone has saved administration 4 hours a day.
Collecting digital time records has also created additional benefits to the company such as having access to accurate jobs costings, in real time. “QicWorks has also helped highlight many time-sheeting/payroll issues that would have been previously been overlooked,” says Darren Foster, Payroll and Accounts Manager.
IMF now rely on QicWorks to manage all aspects of their day to day operations including payroll, income and expenditure tracking, staff compliance, and work in progress profitability.
The information contained within this blog is of a general nature only. It does not take your specific needs or circumstances into consideration. You should look at your own situation and legislative requirements before making any decisions