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QicWorks Global Releases: June 2020

29.06.20 07:00 AM By Karen Parker

The Latest in QicWorks Innovation

As restrictions finally lift and small to medium business emerge from COVID-19 to settle into our new normal, the team at QicWorks has never been busier working to provide our customers with more simple, flexible, and streamlined features to make quick works of Job Management. 

This month saw the release of the following QicWorks updates:
  • Implementation of Dashboard Warnings
  • Direct MYOB, Quickbooks, and Dropbox integration
  • Ability to assign a Purchase Order to multiple jobs 
  • Match your Delivery Dockets to your Bills
  • Send Receipts and Delivery Docket from your phone
  • Enhancements to our markup calculator
  • Creation of new reports
  • Two factor authentication 

Dashboard Warnings

We are super excited to announce that we have been able to expedite the release of our Dashboard Warnings in time for your end of financial year clean up. Now you can see where you are missing data, see outstanding critical actions such as unapproved time or time entered outside of payroll period, or events such as when employees have exceeded fatigue management guidelines.

Warnings are updated daily and will populate in line with your account permission. Don't worry if a warning be accidentally deleted it will reappear the next day for action.

MYOB, Quickbooks and Dropbox Direct Integration

We are super excited to announce that we now have direct API integration capabilities with MYOB, Quickbooks and Dropbox.

Our MYOB and Quickbooks integrations allow our users to import their Chart of Accounts, Staff details, Pay and Tax Codes. In return QicWorks will export Invoices and any Expenses, Bills or Purchase Order details back.

QicWorks can also directly export Payroll data o MYOB and Quickbooks for processing

If you are an existing user of Dropbox, you can now link your document storage direct with QicWorks for any Job, Purchase Order, Expense or Invoice. This means that any documents you save to Cloud Storage within QicWorks will save directly into Dropbox. Alternatively, if you have filed a document direct in Dropbox you will now be able to access it via QicWorks.

One (1) Purchase Order for Multiple Jobs

You are now able to create a purchase order on a single vendor and cost the individual line items to different Job/Task or WBS. Suggested by one of our QicWorks users, this feature is super handy if you are ordering bulk materials or need to allocate indirect expenses across multiple jobs. 

To access Bulk Orders, click on Business>Purchase Orders and select Bulk Purchase Orders from the Action Menu. 

Match your Delivery Dockets to your Bills

You may be aware that QicWorks already has the capability for Users to load delivery docket details against purchase orders. What you may not be aware of is that now users can match their bills (supplier invoices) against those delivery dockets, and your Bill entry will automatically preload with the delivery docket details, saving you data entry time.

This feature has been designed to streamline warehouse or workshop deliveries with back of house account processing.

Send receipts and delivery docket from your phone

Receipts and delivery dockets can now be captured by the QicWorks companion app and be booked direct to the Job. Simply take a photo of your docket, assign the job and task number and send. The details will appear in your QicWorks account to be reviewed prior to being sent to your accounting software for payment.

Enhancements to our Mark Up calculator

We have simplified how you can enter mark up on orders and expenses to make it even easier. Previously 30% was entered as 130%, but now what you enter is what will be used 

For example – Adding 30% mark up is now entered as 30%. To offer a 10% discount enter as -10%.

Creation of new Reports

We are allows looking for better ways to report your data and as such have undertaken a review of our job cost reports. June also saw the release of a couple of new reports based on our customer feedback. Such reports included our 

  • Job Progress Reports – a single report based on hours or costs, 
  • Employee Reimbursement Report – capturing any expenses flagged as a staff reimbursement,
  • Fatigue Management – highlighting when a worker has exceeded the allowable shift duration or did not meet shift stand down time 

Two Factor Authentication

In line with our cyber security policy we have introduced two factor authentication (2FA) to QicWorks. 2FA is activated at account level and is set by the account administrator. It will ask your Users to confirm their identity by completing a 2-step process. Unlike other software applications you will only need to complete the authentication process once as our 2FA will then match and remember your login credentials and your device.

Sneak peek at What’s Coming Soon

July will see the team looking at the little things that matter to see how we can make our user experience that much better. We will be challenging ourselves to step into our customer’s shoes and share in their QicWorks journey. 

Possible areas flagged for discovery include:
  • Developing a partner platform for easy staff, client and subscription management
  • Enhancing and further streamlining job financial setup 
  • Capturing historical data changes and user activity
  • Integrating with more online platforms.

So, please continue to keep your feedback coming, has it helps us to not only continually improve our product but to help drive success and growth within your business.

QicWorks is a business management solution that has been designed to manage complex rate structures, across multiple entities and worksites, all from the one account. QicWorks provides accurate real time field data giving you the confidence to make the right decisions. Contact us today to see how QicWorks can transform how you do business.

The information contained within this blog is of a general nature only. It does not take your specific needs or circumstances into consideration. You should look at your own situation and legislative requirements before making any decisions
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