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QicWorks Global Releases: September 2021

05.10.21 01:02 PM By Karen Parker

The Latest in QicWorks Innovation

The COVID pandemic certainly has had a disruptive impact on a lot of businesses, with many suffering both financial and emotional hardships. As we deal with extended stay at home and lockdown orders still in place, the QicWorks team decided now is the perfect time to focus on our people’s wellbeing.


We all understand that dealing with the stresses of an ordinary workday and even burnout are certainly nothing new, but compound these feelings with the isolation of working from home, not to mention home schooling responsibilities – and it can really be a tough time.


That is why the team decided that during September the team would start to return to the office.


We wanted to focus on reconnecting with each other, plan for future growth opportunities and to expedite brainstorming, bug testing and further enhancements for our new companion app. So, with perfect spring weather, we were delighted to be able to have a number of team picnics, morning teas and informal gatherings (all complying with COVID safe restrictions) to help get our creative juices flowing.


Let’s take a look and see what else the QicWorks team have been working on this month.

  • Work in Progress using Net Job Costs
  • QR scanner and Avatar added to Staff profile
  • Ability to pre-set multiple COA's for business documents
  • New description field added to business documents
  • More interactive Job List
  • Ability to print Time Clock records
  • Document Management Enhancements


Work in Progress using Net Job Costs

Customer consultation identified a need for a flexible solution in how to calculate your work in progress, either based on the Total Job Value or Net Job Value.


If Total Job Value is selected, QicWorks will calculate your WIP using your Actual values INCLUDING overheads as well as using your Total Job Value to calculate your earned value.


If Net Job Value is selected, QicWorks will EXCLUDE overheads from your Actual values and then calculate earned value by substituting the Total Job Value with your estimate value. If the Job does not have its estimated values entered, then QicWorks will use the Net Actual value instead.


To select how you wish to calculate Work In Progress simply head over to Business>Settings>Job & Task Settings> Work In Progress Calculation. Users have the flexibility to change how they calculate their WIP at any time, with QicWorks automatically recalculating based on their selection.


QR Scan and Avatar added to Staff Profile

In preparation for our upcoming app release, you may have noticed that we have added the ability to upload a photo avatar, as well as have a unique QR code assigned to each staff member. This digital ID can then be used to quickly sign your digital forms such as toolbox minutes, SWMS/JSA’s, safety documents as well as view individual’s induction and training history.


Once our new app is released, it means that you can now ensure a social distancing and a contactless approach to document signoff.


The best bit is that users will not have to be assigned to a QicWorks account to access this functionality.


Ability to pre-set multiple COA's for Invoice, Purchase Orders and Expenses

Account administrators are now able to preselect a number chart of accounts ‘account numbers’ that will display in your purchase orders, expenses and invoicing. This is a game changer when it comes to reducing information overload for users.


To set these up head over to Business>Settings>Organisations.


The order of precedence is that if you enter a code in default Account this is the code that will prepopulate first. You can then add more codes to Filter COA Items field.  If Filter COA field is blank then all chart of account numbers will show for selection.


Note: A handy tip is to include the default account in the Filter COA field as well, just in case you need to reselect it.

 

Users can still search for the relevant chart of account within their business documents, by either the account’s number or description.


New description field added to Business Documents

We are excited to announce that Users can now ‘itemise or list’ their descriptions within QicWorks quotes, purchase orders, expenses and invoices. Simply hit enter at the end of each line of text.


See image:


To expand the field click & drag the bottom right corner


The description field will then display and print/pdf as below:

 

Please note: That the description field will not display like this when you view the document in your accounting software. Both MYOB and Xero coding will wrap the text instead.


More interactive Job List

Users may have noticed some improvements to our Job List (Found under the Job Menu.) Previously users were able to see which Supervisors and Resources were allocated to available Jobs, as well as which Job a User has clocked in against.


Now you can search and filter this report by Job Owner, Supervisor and Resource. The columns to the right will shows you who has submitted a Timesheet (TS,) Shift Report (SR,) any Digital Form (FM,) Safety Audit (AT,) or clocked in using the Timeclock.  (The CF - Confirm shift column is still pending.)


Document Management Enhancements

August saw the beta release of our document management system. This release included the ability to add document to your account’s document library and then draw from this library to allocate the document to a Job’s Task.


September saw the development team take this process one step further by adding functionality to allocate documents direct to a Job’s Task, as well as their Task Templates. Users then have the option of storing this document either against that Job/Task (for single use only) or their central library for use later.

We have also added the ability to select which digital or safety forms you would like to add to a Task as well. Note: You must have the safety and forms module activated to use this functionality.


Our forms module has also been updated to include a new dataset to allow users to select the Job and Task number the form was completed for.

 

Sneak Peek at Next Month

October is Worksafe Australia Safety Month, which is perfect timing to review how you manage safety in your workplace. Keep an eye out for helpful tips and tricks identified by our support team, which are designed specifically to help your business identify, manage and control workplace risks and hazards.


Meanwhile the development team will continue to release coding enhancements in preparation of our mobile app release. We have also scheduled time to undertake the following system audits and works:

o  Review & update of Inventory Module

o  Review & update of CRM Module

o  Release of our Rewards program


Please keep your feedback coming as it allows us to not only continually improve our product but also drive success and growth within your business.

 

QicWorks removes the need for multiple software applications or paper systems to manage work fronts, safety, resource compliance and job profitability. QicWorks provides accurate real time field data giving you the confidence to make the right decisions. Contact us today see how QicWorks can transform how you do business.

 

The information contained within this blog is of a general nature only. It does not take your specific needs or circumstances into consideration. You should look at your own situation and legislative requirements before making any decisions.

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