Does your team have access to the tools they need?
You must admit that a day on the tools for some, may no longer be about picking up a shovel and hauling dirt. Today, many building and construction professionals know that to remain competitive, their tool bags need to contain digital technologies.
Digital applications allow you to spend more time getting the job done, instead of being bogged down completing mundane paperwork required to run your business.
Gone are the days when it was only the big end of town that could afford software to operate their business. With a number of government grants available, which are designed to help connect, support and grow your business post COVID, there has never been a better time to reinvigorate your business processes.
In fact, it may appear that the market is actually saturated for choice when it comes to programs to help make businesses more efficient. Whether you are looking for a digital timesheets that integrates with your payroll system, a simple safety audit checklist or even a comprehensive remote working team collaboration tool, there is certainly something for everyone.
Regardless of if you need an industry specific or a more generic application, your end goal should be to focus on finding the best application - one your team want to use which in turn collects more meaningful field information, increases productivity and saves on back-office administration. Check out these top 6 features that are guaranteed to provide quick wins when it comes to increasing worksite productivity.
A Mobile App Your Team Want to Use
Technology has certainly come a long way.
You may have noticed that many mobile applications now incorporate voice to text, GPS tracking, image annotation, video storage, barcode and QR scanners to help make data collection that much easier and faster. Not only are these features innovative, but they are also really cool to use!
Ironically, when it comes to app development and the end user’s experience, it is sometimes the most obvious (and can seem to be the silly things) that developers can forget about, like:
- Having buttons big enough to be activated by gloved hands
- Using a font that is too small to read
- Clunky navigation that only requires two hand to activate
- Information overload instead of only providing the relevant information that particular user needs to do their jobs.
- Ability to work in offline mode
- Available in both Android and iOs
One of the greatest delights witnessed by the QicWorks team, was the excitement a user get when he realised that did not have to enter his name every time he did a timesheet or digital form – that the QicWorks application automatically knew he was using it.
Remember having an app is great but it primary role is to make data entry super easy and fast, so your teams can get back to the job at hand.
Combine Your Safety & Job System
Having a platform that links safety with your job management systems not only protects your workforce but also your company reputation.
By linking these two aspects of business, it means you can;
- Bring safety direct to the workfront
- Provide a digital solution that invigorates and motivates your team when it comes to reporting safety
- Save on administrative time by using existing single source data ie use existing manhour data from payroll to calculate your TRIFR and LTRIFR rates
- Have all your safety data accessible from within a central location
- Link safety performance and bonus with payroll
- Record and access historical safety data and forms by job
Be Trained before you come to site
We all know that it is a requirement within the Australian building and construction industry that all personnel must have accredited training before coming to site. This training is required to understand generic building and construction hazards, specific site safety conditions, knowledge to undertake tasks or even how to operate machinery. It is used to help staff identify the risks, hazards and control measures required to ensure works are undertaken safely.
There is nothing worse as a business owner than having staff turned away from site because they are not fully trained. I’m not only talking about the embarrassment of the situation, but also of the cost implications of having to pay for staff for downtime, as well as lost productivity.
Being able to find a software application that can send new personnel an onboarding induction pack, which includes any inhouse competency courses to undertake, as well as request copies of their qualifications before they start work is gold! To then have that same application then automatically notify staff of expiring documentation, as well as issue warnings when unqualified staff are allocated to a job is priceless!
Timekeeping your way
At the core of any job management software is timekeeping. This is because your time data is used to not only calculate your job costings, but also ensure your staff are paid correctly for hours worked.
Having the ability to record your time entries how you want is certainly a key aspect of software selection. You will want to make sure that the digital tool you choose not only collects all the information you need to determine job profitability but is also super easy for the end user to use. (Let’s face it, not everyone is technology superstar.)
So why not have the flexibility to collect time your way. This means you will be able to roll out a system that is closely aligned with your existing practices and formats. With QicWorks you have access to;
- Task Timers – available in our mobile application, this is a simple start/pause/finish features where you can easily allocate your time to a job number
- Time Clock – convert our mobile application to a kiosk mode to create a simple digital bundy clock. Each staff member can then clock in/out using a 4-digit pin number.
- Timesheets – create individual or group timesheets from within the app or webserver application.
- Shift Reports – capture field events, images, video, locations, signatures and job progress using our shift report (day labour docket.
Regardless of which format you choose, all your time data is pooled together to a central location, with a copy attached to your Job. It then undertakes a two-step approval process before being pushed to your accounting software for final processing.
Rosters & Schedules Made Easy
Workforce scheduling is an integral component of job management and managing your team’s locations can certainly be time consuming with constant shifting of durations, priorities, resource unavailability or missed milestones. Having a digital tool that is fully automated and super easy to use is critical.
QicWorks uses the latest in smart technologies such as drag and drop, automated critical path and auto scheduling to take the hard work out of job scheduling. We also have SMS, email, in application chat functions and push notifications that can be triggered to advise staff of any scheduling changes.
Our mobile application includes a Job List that can be interrogated to find out who is programmed to work on which job regardless of if they are a resource, supervisor or job owner. There is even a handy Roster to show individual staff their scheduled work locations, not only for today but the coming weeks.
With so many choices available, when it comes to choosing a building and construction software application, the team at QicWorks thought they would compile a buyers guide to help you work out which features you must have, are nice to have or really don’t need.
Feel free to download and complete this FREE survey to help determine if you have the right tools for the job.
The information contained within this blog is of a general nature only. It does not take your specific needs or circumstances into consideration. You should look at your own situation and legislative requirements before making any decisions.