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The Ultimate Guide to QicWorks Pay Rules

04.12.20 12:45 PM By Karen Parker

Qic-Guide Series: Pay Rules

Managing payroll for a large number of employees can be an onerous task but using QicWorks Pay Rules not only gives time back to managers (by automatically calculating pay rates), payroll personnel (by prepopulating their pay run with the correct employee pay codes ready for synchronisation with your accounting software) but also employees as their pays are calculated right the first time.

Create your own customised pay rules to automatically calculate any complex overtime rates, rules and conditions. Pay Rules can be created to cover different rates, awards, EBA’s or penalties applicable based on different shifts or employment work conditions.

Let's use Ben as an example.

Ben is a boilermaker who works a dayshift roster. He is entitled to the following rates of pay:

Monday – Thursday

First 8 hours at Normal Time

Next 3 hours at Time and a half

Subsequent hours at double time


First 6 hours at Normal Time

Next 3 hours at Time and a half

Subsequent hours at double time


First 6 hours at Time and a half

Subsequent hours at double time


All hours at Double Time


The Task he is working on is TK0000082 – Fabricate for Job 000051 Staircase for Smith Street, which has been assigned the Dayshift pay rule.


Ben submits his weekly timesheet as follows:

QicWorks then automatically runs these time entries through the applicable Pay rule to determine real time job costings and updates the Time Approval screen ready for Manager approval.

Note: During Time Approval Managers still have the flexibility to override the pay rate that was calculated.

Once approved, the time entry (with correct pay codes assigned) are pushed through for Payroll Approval. Payroll personnel are then able to review and approve the time entries, ready for data synchronisation with your accounting software.


Creating pay rules may sound like a daunting task, but once created you can sit back, relax and watch how much time you have given back to your managers and payroll personnel.

Pay Rule creation is easy with QicWorks Pay Rule interface containing an easy UI, that requires minimal data entry. Simply click your way through and save any changes.

QicWorks Pay Rules are split to reflect full time, part time, casual, labour hire and contract employees and their pay needs. You can also set breaks to be automatically deducted from your time entries, as well as shift start time (which will prepopulate timesheets and shift reports, again saving data entry time.)

QicWorks Pay Rules also have some really handy copy features whereby you can save time by coping the data from one day of the week to another day, or past the rule set from one employment type to another and then edit the data by exception Ie copy your full time rule to part time.

As you can see there are so many great time saving opportunities created when using the inbuilt smarts of Pay Rules to automate data entry within your Time and Payroll Approval processes. Not only are pay rules giving your staff back their time, but they also minimise mistakes caused by incorrect entitlements being awarded, ensuring your staff are paid correctly every time.

If you would like more information about how to set up QicWorks Pay Rules, head on over to our help files or contact our support team direct.

QicWorks is a business management solution that has been designed to manage complex rate structures, across multiple entities and worksites, all from the one account. QicWorks provides accurate real time field data giving you the confidence to make the right decisions. Contact us today to see how QicWorks can transform how you do business.

The information contained within this blog is of a general nature only. It does not take your specific needs or circumstances into consideration. You should look at your own situation and legislative requirements before making any decisions

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